The Office Clerk is responsible for performing the general recordkeeping and communication activities required to keep an office functioning. His/Her duties include filing and organizing records, distributing memos throughout an office and fielding inquiries from customers and clients.
Key Responsibilities
- Answers the phone at a reception desk or in a specific department and transferring calls as needed
- Monitors office inventory and ordering supplies
- Assists in filing duties
- Records minutes of meetings and transcripts
- Reroutes calls to appropriate people
- Monitors office inventory and ordering supplies
- Performs basic bookkeeping duties
- Prepares or processes invoices or estimates
- Maintains files and records so they remain updated and easily accessible
- Compiles financial records
- Prepares and mail bills, contracts, and invoices
- Manages basic bookkeeping duties
- Retrieves files for personnel
Job Requirements/Qualifications
- High school diploma or general education degree (GED) required
- Proven work experience as an Office Clerk
- Good knowledge of Microsoft Office
- Strong knowledge of office procedures and basic accounting processes
- Good computer skills, including basic troubleshooting and using word processing, spreadsheet, presentation and email software applications
Skills needed for this role
The Office Clerk must be a reliable and self-motivated professional with excellent organizational skills. He/She must also be familiar with basic bookkeeping and office administration processes. He/She must have effective organization and time management skills, like prioritization, multitasking and planning.
Career Level
Less than 1 Year Experienced Employee
Job Specializations
Administrative