Accounts payable clerks are responsible for performing a range of accounting and clerical tasks related to the accounts payable function. This generally includes receiving, processing, and verifying invoices, tracking and recording purchase orders, and processing payments. Accounts payable clerks are needed in a variety of accounting environments..
Key Responsibilities
- Completes payments and controls expenses by receiving, processing, verifying, and reconciling invoices
- Processes check requests and expense reports on a regular basis
- Pays vendors by monitoring discount opportunities, verifying federal id numbers, scheduling and preparing checks, and resolving purchase order, contract, invoice, or payment discrepancies and documentation
- Performs data entry associated with accounts payable
- Issues stop-payments or purchase order amendments
- Audits and processes credit card bills
- Pays employees by receiving and verifying expense reports and requests for advances; preparing checks
- Verifies the authenticity of all payment instructions
- Produces reports, such as income statements and balance sheets and checking these for accuracy
- Maintains historical records by microfilming and filing documents
- Ensures new and amends contracts are accurate, comply with financial control requirements and can be paid to agreed timescales
- Protects the organization’s value by keeping information confidential
Job Requirements/Qualifications
- High school diploma. associate’s degree in Accounting preferred
- 2-3 years experience with accounts payable or general accounting
- Proficient Microsoft Office knowledge and skills
- Strong time management and organizational skills
- Knowledge of basic accounting principles
Skills needed for this role
Accounts Payable Clerk and payments analysts must have exceptional attention to detail and accuracy, with strong analytical skills. They must be highly organised with the ability to multitask and work to tight deadlines, as well as being able to solve problems using their own initiative.
Career Level
1-4 Years Experienced Employee
Job Specializations
Accounting/Finance, General/Cost Accounting