The Administrative Coordinator helps an organization create and execute schedules, manage company budgets, greet and communicate with staff and guests, and maintain an effective workflow in the office. He/she may also take on many other duties regularly associated with office management, including filing, faxing, creating memos and reports, and performing other clerical duties.
Key Responsibilities
- Gathers, enters, and/or updates data to maintain departmental records and databases
- Monitors and coordinates accounting activities as appropriate
- Answers questions and finds information for employees, vendors, clients, and lenders
- Prepares internal reports for management
- Provides assistance to staff, managers, and senior-level officers as needed
- Participates in budget planning and management
- Develops goals and objectives for department in collaboration with department staff and chair
- Assists with special projects, such as process improvements and budget development
- Assists with project development and planning to ensure more efficient service and organization of the office
- Provides information by answering questions and requests
- Performs clerical duties, such as filing, faxing, answering phone calls, and responding to emails
- Accomplishes department and organization mission by completing related results as needed
Job Requirements/Qualifications
- Associate degree in Office Management
- High School Diploma or general educational diploma
- Proven work experience as an Administrative Coordinator
- Proficiency with office technology and equipment, including fax machines, printers, copiers, scanners, and computers
- Intermediate level of experience with productivity tools, such as Microsoft Office Suite
- knowledge of management principles and practices including planning, budgeting and evaluation
Skills needed for this role
The Administrative Coordinator must have knowledge of supplies, equipment, and/or services ordering and inventory control. He/she must also have strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community. Knowledge of current and emerging trends in technologies, techniques, issues, and approaches in areas of expertise is also essential for this role.
Career Level
1-4 Years Experienced Employee
Job Specializations
Administrative