« Job Descriptions

Administrative Coordinator

The Administrative Coordinator helps an organization create and execute schedules, manage company budgets, greet and communicate with staff and guests, and maintain an effective workflow in the office. He/she may also take on many other duties regularly associated with office management, including filing, faxing, creating memos and reports, and performing other clerical duties.

Key Responsibilities

  • Gathers, enters, and/or updates data to maintain departmental records and databases
  • Monitors and coordinates accounting activities as appropriate
  • Answers questions and finds information for employees, vendors, clients, and lenders
  • Prepares internal reports for management
  • Provides assistance to staff, managers, and senior-level officers as needed
  • Participates in budget planning and management
  • Develops goals and objectives for department in collaboration with department staff and chair
  • Assists with special projects, such as process improvements and budget development
  • Assists with project development and planning to ensure more efficient service and organization of the office
  • Provides information by answering questions and requests
  • Performs clerical duties, such as filing, faxing, answering phone calls, and responding to emails
  • Accomplishes department and organization mission by completing related results as needed

Job Requirements/Qualifications

  • Associate degree in Office Management
  • High School Diploma or general educational diploma
  • Proven work experience as an Administrative Coordinator
  • Proficiency with office technology and equipment, including fax machines, printers, copiers, scanners, and computers
  • Intermediate level of experience with productivity tools, such as Microsoft Office Suite
  • knowledge of management principles and practices including planning, budgeting and evaluation

Skills needed for this role

The Administrative Coordinator must have knowledge of supplies, equipment, and/or services ordering and inventory control. He/she must also have strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community. Knowledge of current and emerging trends in technologies, techniques, issues, and approaches in areas of expertise is also essential for this role.

Career Level

1-4 Years Experienced Employee

Job Specializations