The Administrative Officer is responsible for providing administrative support to an organization. His/Her duties include organizing company records, overseeing department budgets and maintaining inventory of office supplies.
Key Responsibilities
- Ensures the confidentiality and security of files and filing systems
- Assists human resources department with payroll and personnel databases
- Prepares expense reports and office budgets
- Prepares correspondence, documentation, or presentation materials
- Schedules company calendar and updating as needed
- Coordinates schedules, arranging meetings, distributing memos and reports
- Ensures that everyone is kept current of necessary company news and information
- Organizes and manages schedules and calendars for staff, managers, and senior-level officers
- Answers telephone calls, responding to queries, and replying to emails
- Updates office policies and procedures
- Occasionally travels off-site to deliver reports or files to other departments
- Operates copy equipment, fax machines, printers or other equipment necessary
Job Requirements/Qualifications
- An Associate’s degree in business administration, office management or a field related to the industry
- Proven work experience as a Senior Executive Assistant
- Solid knowledge of office management systems
- Solid experience with office management systems, ERPs and MS Office
- Experience using office equipment, including printers and fax machine
- Knowledgeable in Microsoft Office
Skills needed for this role
The Administrative Officer must have the willingness to learn and to grow with the company and be motivated to take on additional projects and solve problems. He/She must be self-directed and able to work without supervision. Being comfortable in both a leadership and team-player role, managing team members, and lead assistant meetings are essential for this role.
Career Level
Supervisory
Job Specializations
Administrative, Operations