The File Clerk organizes and files certain company documents and records like invoices, receipts and forms. His/Her main duties include collecting documents from departments, developing an effective document storage and filing system and digitizing hard copies of documents.
Key Responsibilities
- Develops and maintaining databases
- Develops organized filing systems
- Updates records with new information
- Labels and updates paper files
- Puts files, digital or paper, into their proper locations
- Inputs paperwork into an electronic database
- Gathers and organizes files and documents for coworkers’ use, such as for reports
- Files paperwork in the appropriate area
- Collects documentation from various sources
- Troubleshoots computers, printers, fax machines, scanners, shredders and other office equipment
- Prepares records for off-site storage
- Disposes of files according to established document-retention schedules
Job Requirements/Qualifications
- High school diploma or general education degree (GED) required
- Proven work experience as a File Clerk
- Good knowledge of Microsoft Office
- Proficient with using photocopy and facsimile machines
Skills needed for this role
The File Clerk must have knowledge of filing systems and the ability to implement new systems into the company. He/She must have a proficient understanding of the importance of accurate filling, and maintain an accurate record-keeping system. Having the ability to work independently is also essential for this role.
Career Level
Less than 1 Year Experienced Employee
Job Specializations
Administrative