The Office Coordinator is responsible for managing office communications and facilitating key tasks and procedures. His/Her duties include maintaining a master schedule of all meetings and commitments, placing orders for office supplies when needed and directing both incoming and outgoing calls, emails, faxes and letters.
Key Responsibilities
- Oversees property management services, including maintenance of building and ordering proper janitorial supplies
- Manages incoming and outgoing correspondence, including emails, faxes, mail and packages
- Follows office workflow procedures to ensure maximum efficiency
- Submits work orders and scheduling repairs for general office space and equipment
- Responsible for incoming and outgoing mail
- Organizes and coordinates office operations and procedures
- Maintains files and records with effective filing systems
- Coordinates corporate events
- Manages correspondence with service vendors
- Establishes and implements office procedures and practices
- Performs basic bookkeeping activities and update the accounting system
- Processes paperwork for customers and employees
Job Requirements/Qualifications
- Bachelor’s degree in human resources or business management preferred
- Proven work experience as an Office Coordinator
- Good knowledge of Microsoft Office
- High proficiency in technology and Microsoft applications
- Applicable knowledge of basic bookkeeping principles and office management systems and procedures
- Organizational and time management skills
Skills needed for this role
The Office Coordinator must be organized, personable, and detail-oriented office coordinator to join our organization. He/She must coordinate various office tasks and functions to ensure office operations run smoothly at all times. He/she must have outstanding communication and interpersonal skills. Having excellent organizational and time management skills are also essential for this role.
Career Level
1-4 Years Experienced Employee
Job Specializations
Administrative