The Senior Executive Assistant provides a wide range of support services for a high-level corporate manager as well as for other top-level executives. The responsibilities of this role extend beyond that of an executive assistant or secretary, and encompasses organizational and administrative functions.
Key Responsibilities
- Provides high-level administrative support
- Distributes internal communication
- Prepares invoices, reports, memos, letters, financial statements and other documents, using word processing, spreadsheet, database, or presentation software
- Speaks engagements and other appointments for the executives they are assigned to work with
- Answers phone calls and directs calls to appropriate parties or takes messages
- Sets meetings for executives and help prepare presentations on their behalf
- Conducts research, compiles data, and prepares papers for consideration and presentation by executives, committees and boards of directors
- Oversees the work of clerical and other administrative employees
- Attends meetings to record minutes
Job Requirements/Qualifications
- An Associate’s degree in business administration, office management or a field related to the industry
- Proven work experience as a Senior Executive Assistant
- Solid knowledge of office management systems
- Solid experience with office management systems, ERPs and MS Office
- Experience using office equipment, including printers and fax machine
Skills needed for this role
The Senior Executive Assistant must have experience exercising discretion and confidentiality with sensitive company information. He/She must have excellent organizational skills with an ability to think proactively and prioritize work. Having excellent interpersonal, communication, and organizational skills, as well as computer literacy and attention to detail are also essential for this role.
Career Level
Supervisory
Job Specializations
Administrative, Operations