The Office Manager coordinates and oversees administrative duties in an office, and ensures that the office operates efficiently and smoothly. Office manager responsibilities generally include duties like greeting visitors, managing office supplies, overseeing other administrative staff, owning budgets, and supporting staff with administrative tasks like scheduling meetings.
Key Responsibilities
- Oversees and supports all administrative duties in the office and ensure that office is operating smoothly
- Manages office supplies inventory and place orders as necessary
- Performs receptionist duties: greet visitors, and answer and direct phone calls
- Receives and sorts incoming mail and deliveries, and manage outgoing mail
- Develops office policies and procedures, and ensure they are implemented appropriately
- Assists with office layout planning and office moves, and with managing and maintaining IT infrastructure
- Manages office budget
- Identifies opportunities for process and office management improvements, and design and implement new systems
- Provides other administrative support as necessary, including scheduling group meetings, maintaining calendars, doing research, and creating reports
Job Requirements/Qualifications
- BS in Business Administration, Communications or related field
- Advanced computer skills and experience with online platforms
- Proficiency Microsoft Office, with aptitude to learn new software and systems
- In depth knowledge of accounting, data, and administrative management practices and procedures
- Thorough knowledge of human resources management practices and procedures
- Knowledge of business and management principles
Skills needed for this role
The Office Manager must have excellent written and verbal communication skills, strong organizational and planning skills and analytical and problem solving skills.
Career Level
Managerial
Job Specializations
Administrative