« Job Descriptions

Office Clerk

The Office Clerk is responsible for performing the general recordkeeping and communication activities required to keep an office functioning. His/Her duties include filing and organizing records, distributing memos throughout an office and fielding inquiries from customers and clients.

Key Responsibilities

  • Answers the phone at a reception desk or in a specific department and transferring calls as needed
  • Monitors office inventory and ordering supplies
  • Assists in filing duties
  • Records minutes of meetings and transcripts
  • Reroutes calls to appropriate people
  • Monitors office inventory and ordering supplies
  • Performs basic bookkeeping duties
  • Prepares or processes invoices or estimates
  • Maintains files and records so they remain updated and easily accessible
  • Compiles financial records
  • Prepares and mail bills, contracts, and invoices
  • Manages basic bookkeeping duties
  • Retrieves files for personnel

Job Requirements/Qualifications

  • High school diploma or general education degree (GED) required
  • Proven work experience as an Office Clerk
  • Good knowledge of Microsoft Office
  • Strong knowledge of office procedures and basic accounting processes
  • Good computer skills, including basic troubleshooting and using word processing, spreadsheet, presentation and email software applications

Skills needed for this role

The Office Clerk must be a reliable and self-motivated professional with excellent organizational skills. He/She must also be familiar with basic bookkeeping and office administration processes. He/She must have effective organization and time management skills, like prioritization, multitasking and planning.

Career Level

Less than 1 Year Experienced Employee

Job Specializations