Put the Power of Structured Onboarding in the Hands of Your Team

Turn accepted offers into confident, job-ready employees with a structured onboarding experience that starts before day one. With our HR onboarding software, automate tasks, eliminate manual coordination, and deliver consistent onboarding across roles, teams, and locations, without spreadsheets, emails, or guesswork.

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What is Onboarding Process? 

The onboarding process is the set of steps organizations follow to welcome new employees and prepare them for their roles. It begins after an offer is accepted and covers activities such as documentation, orientation, role setup, and early alignment, helping new hires settle in and understand expectations from the start.

Modern onboarding goes beyond manual emails and paper-based checklists. Teams use structured workflows and centralized systems to manage tasks, share information, and maintain consistency across roles. For organizations exploring onboarding software solutions, these platforms support a more organized approach by reducing manual coordination and creating a smoother transition from hiring to active employment.

Core Onboarding Features Designed for Faster Ramp-Up

Automated Onboarding Tasks 

Assign and track onboarding responsibilities across HR, IT, and hiring managers with automated onboarding software. Clear ownership and reminders ensure every step is completed on time without manual follow-ups.

Role-Based Tasks & Permissions 

Maintain operational clarity with configurable tasks based on role, location, or employment type. This approach brings structure and accountability to onboarding processes while supporting scalable onboarding software solutions across teams and regions.

E-Signature Integration 

Centralize contracts, policies, and onboarding documents with secure digital signatures. Reduce administrative overhead while keeping workflows compliant and audit-ready.

Configurable Email Workflows 

Guide new hires through each onboarding step with structured email communication. Automated updates ensure employees always know what to expect next, supporting consistency through onboarding automation software.

Streamlined Onboarding Administration 

Collect employee information, complete paperwork, and track progress from a single system. Reduce errors, improve visibility, and maintain control during early employment stages.

Information Sync 

Ensure accuracy and continuity by syncing new-hire information directly from onboarding documentation. This eliminates duplicate data entry and supports a smoother transition from hiring to onboarding.

Reporting 

Monitor progress and identify trends through centralized reporting. Visibility into completion rates and bottlenecks enables teams to refine onboarding workflows and improve the overall employee experience.

New-Hire Survey 

Capture structured feedback through surveys to assess onboarding effectiveness. Insights gathered help organizations continuously improve processes and strengthen early employee engagement.

How Employee Onboarding Works 

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Preboarding 

Before day one, new hires complete essential paperwork and a guided task checklist through online onboarding software. This includes reviewing the handbook, benefits, and key resources to create a clean, consistent start.

Orientation 

Orientation focuses on welcome and connection. Teams introduce new employees to their manager, teammates, and core policies in a structured flow supported by our HR onboarding software, so expectations and culture are clear from the start. 

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Role Readiness  

Role-based training prepares employees for day-to-day work. With our HR software for onboarding, organizations can assign the right learning and onboarding tasks by role, office location, or employee type, ensuring a consistent experience without manual follow-ups.

see continuous improvement across stages

Team Integration  

After initial training, employees transition into active work with their teams. Managers set clear expectations, support early collaboration, and run timely check-ins to ensure new hires are settling in and performing well. 

Simplicant Advantage: Why Choose Us 

Improve Employee Retention from Day One 

A strong onboarding experience helps new hires feel confident and supported early. With our employee onboarding software that brings structure and clarity to the first weeks, organizations can improve retention by up to 82% and reduce early-stage turnover.

Deliver a Consistent Onboarding Experience 

Apply consistent onboarding milestones across roles and locations while maintaining flexibility. Using our onboarding automation software, teams can set and track 30-day onboarding goals, ensuring expectations stay aligned and progress remains visible for every new hire.

Build a Structured Onboarding Framework 

Define required onboarding actions by role, team, or office to remove ambiguity and manual follow-ups. Clear structure improves accountability, keeps stakeholders aligned, and ensures onboarding steps are completed on time.

Transform Your Onboarding Experience

6 hours

Saved weekly by employees on onboarding paperwork

75%

Increase in HR efficiency across onboarding workflows

7 hours

Saved each week by HR teams during onboarding

Simplicant Hiring Software Pricing Tiers

Standard Plan

Build and manage a structured hiring process while delivering a streamlined, inclusive candidate experience.

$499 / Month

Job Managment

  • Job Boards Publishing

Candidate Management

  • Role-Based Access Privileges

Interview and Feedback Forms

  • Hiring Team Interview Packet

Recruiting Analytics

  • Standard Reports

Support

  • Initial Setup and Onboarding
Explore Full Plan

Professional Plan

Popular 🔥

Upgrade your recruiting infrastructure with scalable tools to configure, automate, and optimize hiring as your business grows.

$999 / Month
All Standard plan features plus

Job Management

  • Requisition Approval & Posting

Candidate Management

  • Online Questionnaire

Interview and Feedback Forms

  • Video Interviews

Job Offers and E-signatures

  • Offer Approval & Tracking

Employee Referrals

  • Manage Referral Program
Explore Full Plan

Enterprise Plan

Leverage advanced customization, robust reporting, and enterprise-grade security to power complex, large-scale hiring needs.

$1499 / Month
All Professional plan features plus

Job Management

  • Careers Site Layout

Candidate Management

  • Talent Sourcing Chrome Extension

Interview and Feedback Forms

  • Online Assessment Integrations

Job Offers and E-signatures

  • Offer Letter Templates

Employee Referrals

  • Recruiting Analytics
Explore Full Plan

Get Started Today

Take the next step in smarter recruiting—see Simplicant in action and accelerate your path to better hires.

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See How Simplicant Transforms Hiring in Your Industry

Healthcare

Empowering healthcare with smarter, faster talent acquisition.

Retail

Transforming retail hiring for a seamless workforce experience.

Non-profit

Driving mission impact through efficient, people-first hiring.

Hospitality

Redefining hospitality recruitment with agility and precision.

Manufacturing

Powering manufacturing growth through streamlined workforce hiring.

Client Success Stories

55% reduction in cost-per-hire

“Before switching, our recruitment costs were skyrocketing with every new hire. With Simplicant, we reduced cost-per-hire by more than half while improving candidate quality. The automation and AI-driven workflows saved our team countless admin hours and let us focus on building stronger relationships with top talent.”

Talent Acquisition Lead, Global Technology Company

75% faster time-to-hire

“Filling roles used to take us weeks. With Simplicant’s automated sourcing and AI-powered screening, we’ve cut our average time-to-hire from 30 days down to just 8. Hiring managers finally have real-time insights at their fingertips, and candidates love the speed and transparency of the process.”

Head of Human Resources, Financial Services Group

96% offer acceptance rate

“Our biggest challenge was losing top candidates late in the process. With Simplicant’s streamlined interview scheduling and improved communication tools, we’ve increased our offer acceptance rate to 96%. Candidates consistently tell us how seamless, professional, and engaging their hiring experience has become.

Recruitment Manager, Media & Communications Firm
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Insights & Resources

Access expert articles, practical guides, and actionable tips to stay ahead
in recruiting and talent management with Simplicant’s applicant tracking system knowledge hub.

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Simplicant Pricing Plan

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    FAQS

    1.What is Onboarding Software?

    Onboarding software is a digital system that helps organizations manage the steps involved in welcoming and preparing new employees. Instead of relying on emails and manual checklists, teams use structured workflows to handle documentation, orientation, role setup, and early alignment in a consistent way. Understanding what is onboarding software helps organizations standardize onboarding while reducing manual effort.

    2.Is Employee Onboarding Software Necessary for My Company?

    Employee onboarding software benefits organizations of all sizes by bringing structure and visibility to the onboarding process. Whether managing a few hires or scaling rapidly, teams gain better coordination, fewer delays, and clearer accountability. This is especially valuable for companies looking to move away from fragmented processes toward reliable HR onboarding software.

    3.How Does HR Onboarding Software Improve Efficiency?

    HR onboarding software reduces administrative workload by automating tasks, reminders, and approvals across teams. By centralizing information and tracking progress in one place, HR software for onboarding helps teams complete onboarding steps faster while maintaining consistency across roles and locations.

    4.Can Onboarding Software Support Different Business Sizes and Needs?

    Yes. Modern onboarding platforms are designed to scale across different hiring volumes and organizational structures. From onboarding software for small business to enterprise environments, configurable workflows allow teams to adapt onboarding steps without adding complexity.

    5.How Does Online Onboarding Software Improve the New Hire Experience?

    Online onboarding software allows new hires to complete documentation, review resources, and understand expectations before day one. This creates a smoother transition into the organization and ensures employees arrive prepared, confident, and ready to contribute, supported by structured new hire onboarding software.